Guide to Choosing the Right Marquee for Your Party

Selecting the perfect marquee for your party isn't just about covering space; it's about creating atmospheres, crafting memories, and setting the stage for a fabulous time. This guide will walk you through the essentials of marquee selection, making sure that every guest whispers "wow" as they step inside.

1. Size Matters: Find Your Fit

Before you dive into the world of marquees, you'll need a clear idea of your guest list. How many attendees are you expecting? This will dictate the marquee size you need. Remember, too small and you'll cramp your style; too big and you risk losing the intimate vibe of your gathering. A simple rule of thumb is to allow about 10 square feet per guest for seating.

2. Shape Up: Picking the Right Configuration

Marquees come in various shapes: rectangular, square, and even circular. Each shape serves a different party dynamic. Rectangular marquees are classic and efficient for formal layouts, while circular ones can foster a more inclusive and engaging atmosphere. Consider the nature of your event when picking your marquee’s shape.

3. Material World: Selecting the Right Fabric

The material of your marquee impacts more than just aesthetics; it affects how it holds up against weather conditions. Polyester marquees are lightweight and easy to set up, making them ideal for calm, sunny days. If you're dealing with unpredictable weather, consider PVC marquees, which are more resilient and water-resistant.

4. Style Guide: Themes That Speak

Do you want a rustic, bohemian feel or a sleek, modern look? The style of your marquee should sync with your event’s theme. Clear-top marquees can offer a touch of glamour under the stars for evening events, while traditional white marquees are a canvas for any decoration theme you might think of.

5. Location, Location, Location

The ground where you set up the marquee matters. Soft earth calls for different stakes compared to a hard surface. Ensure the location is accessible, has a flat surface for safe installation, and remember, some marquees can't be set up on concrete.

6. Let There Be Light: Lighting Options

Lighting can transform your marquee from simple to stunning. String lights add a cosy, whimsical charm, while chandeliers can bring a touch of elegance. Don’t forget practical lighting; guests need to see what they're eating!

7. Climate Control: Keeping Comfortable

If your party spans through different times of the day or night, temperature control will be crucial. For chilly evenings, consider marquee heaters to keep guests warm. For a midday summer event, fans or air conditioning units can be lifesavers. Especially if you’re looking for marquee hire in Coromandel which has an unpredictable climate, consider the arrangements thoroughly. 

8. Furnishing Your Space

Furniture should complement the marquee’s interior and help define the party's flow. Round tables are great for facilitating conversation, while long banquet tables fit more people and fill up large marquees efficiently. Don’t cram in extra chairs; keep it spacious.

9. Making an Entrance

Your entrance sets the first impression of your party. A grand, decorated entrance can serve as a beautiful backdrop for photos and draw guests in with anticipation. Consider pathways that are practical yet decorative, like lined with lights or flowers.

10. Safety First

Never compromise on safety. Check for fire retardant materials, ensure stable installation, and plan for emergencies. Your guests’ safety is paramount and can't be overlooked.

11. Ask the Pros

Sometimes, getting professional advice can save you a world of trouble. Event planners or marquee hire companies have the experience to guide you through choices and considerations you might overlook.

12. The Legal Bits

Depending on where you’re hosting the event, you might need permits for a marquee. It’s wise to check local regulations early to avoid last-minute panic.

13. Mind Your Budget

Setting a budget beforehand helps steer your decisions about marquee hire. Factor in not just the hire cost, but also decoration, furniture, and any extras like lighting or heating.

14. Read the Reviews

Before you commit to a marquee hire company, do your homework. Read reviews and maybe even visit past setups to gauge the quality and service level.

15. Have a Backup Plan

Lastly, always have a Plan B. Weather can be unpredictable, and other unexpected issues can arise. Having alternatives in place can ensure that your party is a success, come rain or shine.

16. Sound Systems: Set the Mood

What’s a party without some music? Depending on your party theme, a sound system could range from a simple speaker setup for background music to a full DJ station for dance parties. Ensure the acoustics within the marquee support your audio choices without overwhelming your guests or neighbours. Consider the placement of speakers to optimise sound and avoid noise complaints.

17. Flooring Solutions: Step Up Your Game

While a marquee provides shelter from above, don't forget what's underfoot. Flooring in a marquee can range from simple mats to elaborate wooden floors. It prevents heels from sinking into the grass and adds a level of elegance and stability to the event space. Especially for formal events, flooring can tremendously enhance comfort and aesthetic appeal.

18. Decor Details: It’s All in the Accessories

Decorations in a marquee can transform a simple tent into a magical space. Consider drapes, table centrepieces, and even thematic props that align with the event's purpose. Floral arrangements can bring freshness and vibrancy, while fabric drapes can soften the space and improve acoustics. Accessories should complement the marquee’s style and enhance the overall theme without cluttering the space.

19. Catering Considerations: Fuel the Fun

No event is complete without food and drink. When planning your marquee setup, consider the logistics of your catering needs. Do you need space for a buffet, or would you prefer served meals? Where will the bar be located? Ensure there is ample space for catering staff to move around without bumping into guests. Proper planning here ensures that the event runs smoothly and everyone remains well-fed and happy.

20. Permitting and Restrictions: Stay Informed

Earlier, we touched on the need for permits, but let’s expand on this. Local laws can vary significantly, and what’s permissible in one area might be restricted in another. For example, some locales might restrict sound after a certain hour or require that all structures be a certain distance from property lines. Staying informed and compliant not only prevents legal issues but also shows respect for your community and environment.